Privacy Policy

Information We Collect

Depending on how you interact with the practice, we may collect:

• Contact information, such as your name, email address, and telephone number.
• Information you provide in messages, forms, or sessions, which may include personal history, health-related information and other sensitive information you choose to provide.
• Appointment, consent, payment-related, and client records, including session notes and, with consent, audio recordings and transcripts.
• Technical and usage information, such as IP address, browser and device information, pages visited, and information collected through cookies or similar technologies.

How We Use Information

We use information to respond to inquiries, arrange and provide services, support continuity of client work, manage payments and practice administration, maintain website functionality and security, understand website use, and meet applicable legal obligations or protect legal rights.

Please avoid including sensitive details in an initial website inquiry unless needed to explain your request.

Session Recordings and Technology

Certain sessions may be audio recorded and transcribed with the client's knowledge and consent. The practice does not retain session video recordings.

With appropriate consent, the practice may use third-party technology or artificial-intelligence service providers for limited practice-support purposes. Reasonable efforts are made to minimize identifying information before client material is processed where appropriate. Removing direct identifiers does not necessarily make client material anonymous.

You may ask about these uses before consenting or contact the practice regarding withdrawal of consent for future processing.

Confidentiality and Disclosures

Information you share is treated as confidential, subject to the disclosures described in this Policy. Service providers may process information to support website hosting, forms, communications, scheduling, remote sessions, payments, transcription, technology-assisted processing, analytics, and security.

Information may also be disclosed with your consent, when required by law, or when reasonably necessary and legally permitted to protect safety or legal rights, or address a dispute.

We do not sell your personal information or provide it to third parties for their own marketing. Testimonials or public references to your client work require your explicit written consent and prior agreement.

Cookies and Website Technologies

The website uses cookies and similar technologies for functionality, security, and analytics. It includes Google Analytics to help understand website use and Cloudflare Turnstile to help protect forms against spam and abuse. These providers may process technical and interaction information.

The website also loads fonts from Google, which may receive technical information when those fonts are requested.

For more information, see how Google uses information from sites that use its services.

You can manage cookies through your browser and any consent controls provided on the website. Restricting certain technologies may affect website or form functionality.

Retention and Security

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, legitimate business and professional purposes, protection of legal rights, and applicable legal obligations.

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No system or method of transmission can be guaranteed completely secure.

Your Choices and Requests

You may contact the practice with questions about your personal information or to request access, correction, or deletion. Requests will be handled in accordance with applicable law and the circumstances of the request, and identity verification may be required.

Where processing is based on consent, you may withdraw that consent for future processing. Withdrawal does not affect the lawfulness of processing carried out with consent before its withdrawal.

Certain information may be retained where reasonably necessary for legal, contractual, security, recordkeeping, dispute-resolution, or other legitimate purposes, to the extent permitted or required by applicable law.

Contact and Policy Updates

For privacy questions or requests, contact Hypnotherapy and Meditation at info@hypnotherapyandmeditation.com.

This Policy may be updated as practices or legal requirements change. The published version will show its effective date, and additional notice or consent will be provided where required.